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Client Tasks:

New Tasks 10/2 Final list!

• While packing your decor, cross check each item against your Decor Instructions document to make sure you have listed everything.

• Finalize reception seating chart.

• Send final head count information to catering/venue.

Include final count for adults, children, children requiring a high chair or booster seat, guests with allergies and where they will be seated, the number of guests over 21, the number of tables, and number of chairs at each table.

• Confirm Finalized seating plan and layout for the reception.

• Prepare any toasts and thank you speeches for the rehearsal dinner and wedding.

• Gather all your personal items for the wedding day. Steam or press any items that are wrinkled.

Wedding attire, veil, shoes, jewelry, lingerie, vest, tie, etc.

• Prepare unpaid vendor balance payments due on the wedding day and any cash gratuities in sealed and labeled envelopes.

Your wedding planner will distribute to vendors on the wedding day.

• Pack a wedding day emergency kit for the unexpected.

• Pack an overnight bag for the wedding night and determine how it will get to the hotel.

• Reconfirm and review wedding related duties with wedding day volunteers and helpers.

• If you are departing immediately after the wedding, arrange for someone to pick up your wedding attire and other personal items from the hotel after your departure.

• Clean your engagement ring, just before the wedding.

• Be sure that all escort cards are in alphabetical order and that place cards, table cards and personalized menus are arranged in order by table.

New Tasks Due 9/25

• Adjust your cake order for your final head count.

• Schedule beauty appointments in preparation for wedding day.

• Hair cut, manicure, pedicure, teeth whitening, etc.

• Submit all final payment amounts to your vendors.

• Obtain a marriage license.

• Submit completed Decor Instructions with initials on agreements

• Follow up with guests who have not responded past the RSVP deadline.

• Update your layout based on your final guest count. This will be sent to Spencer & myself. I will also need the alphabetical list used for seating that goes to the designer. 

Payments Due: These will be updated once completed contracts have all be uploaded and reviewed 

Wooden Paddle Est ~ based on guest count $13,610.51 Due 9/30

Sarabande - $6750 Due 10/7

HMU $100 for hair and $150 for makeup + valet/parking is due to the artists on 10/14. My mom and 2 friends will be paying for themselves. I also did my trial on Thursday and paid for that ($190) this week. 

Planner Tasks:

Complete the Wedding Weekend Itinerary document.

Assure you have entered all wedding party and VIPs email addresses correctly to the Important Contacts file. 

Begin weekly checklist in process

Review all contracts & burst docs 7/18 wrapping up as they are completed 

Review notes from FDM & send couple follow up questions 7/18 done

Schedule Final Walk-Through -  in process waiting on venue completion  will do a virtual mid sept & final week of! 

Vendor Reconciliation + final counts - Will start sending these mid Aug In process

Finalize Timelines + floor plans   In process (floorplan will come from venue)

Final Wrap Calls  In process

Wedding week emails to vendors + wedding party